Job Title: Area Coordinator, Transportation Maintenance

Reports to:Sr. Manager, Transportation
Job Group:Professional Technical


Job Code:1782
Salary Schedule:APT01


Responsible for monitoring assigned fleet maintenance sites and the completion of work of employees responsible for the inspection, repair, and maintenance of all District automobiles, buses, trucks, and other related equipment. This includes coordinating, maintaining, monitoring, and planning fuel-related operations, including alternative fuels, and fuel site regulatory compliance. 


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Supervise, evaluate, train and delegate work to appropriate staff; and make recommendations for employment. 
  2. Establish, develop, and maintain an economical, efficient, and preventative maintenance program for all District-owned and operated motor vehicles.
  3. Monitor and track progress of accident investigations according to procedures and policies and assist, when needed, to prepare reports and communicate with Risk Management and private insurance companies to determine repair costs and reimbursement for damages.
  4. Monitor the management and enforcement of safety regulations as related to tools, equipment, machinery, vehicles, and work areas to ensure compliance with established safety protocols of Occupational Safety Hazard Administration (OSHA) and Environmental Protection Agency (EPA) standards. 
  5. Prepare and maintain regulated fuel storage site records and documentation as required by Department of Environmental Protection (DEP).
  6. Facilitate and monitor the repair and maintenance of all transportation electronics on school busees, including, but not limited to, two-way radios, global positioning systems (GPS), and video systems, to ensure equipment is working within established parameters. 
  7. Anticipate potential transportation problems and design processes and procedures to address them. 
  8. Monitor the compliance of school bus inspector certifications at assigned sites.
  9. Monitor assigned sites for shop safety, shop cleanliness, time management, and work completion through periodic shop inspections.
  10. Ensure the safety, maintenance, operability, and quality control and expedite repair actions to correct fuel site deficiencies or failures.
  11. Assist with planning, preparation, and monitoring of the annual transportation budget and capital outlay and review justification for any requests for budget amendments. 
  12. Prepare bid specification for approval and monitor the purchase of fuel, oil, repair parts, tools, and equipment requests.
  13. Respond to concerns at fuel sites when issues arise and report any unsafe conditions to management which may result in working non-standard hours.
  14. Attend training sessions, conferences, and workshops to keep up to date on best practices of transportation standards to ensure the department meets current safety standards and requirements.
  15. Perform other duties as assigned. 


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Comprehension of Department of Regulation (DER), Environmental Protection Agency (EPA), Department of Environmental Protection (DEP), and Occupational Safety and Health Administration (OSHA) guidelines as to handling, storing, and disposing waste materials
  • Ability to use data in the decision-making process
  • Knowledge of methods and techniques used in the repair and maintenance of automobiles, buses, trucks, and other related equipment
  • Knowledge of the construction, assembly, adjustment, and maintenance of automobiles, buses, trucks, and other related equipment
  • Ability to work collaboratively with others and facilitate groups to consensus 
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Advanced knowledge and experience with personal computers and programs, such as word processing programs, spreadsheets, databases, and web-based technologies and platforms
  • Ability to establish and maintain collaborative working relationships with all stakeholders
  • Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
  • All hires must pass pre-employment drug screening according to the Federal Omnibus Transportation Employees Testing Act (OTETA)


  • Associate degree or Vocational Degree from an accredited institution in the field of Automotive Technology, or related field
  • Three years' experience in automotive, school bus maintenance, or other type of fleet maintenance


  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position


  • Valid and current Florida Commercial Driver's License (CDL), Class B, with a Passenger Endorsement "P" or able to attain within 6 months of employment
  • Must maintain a driving record that meets the standards of the District Safe Driver Plan. Driver's license must be maintained as a condition of continued employment
  • Current and valid Florida Department of Education School Bus Safety Inspector Certification 


  • Bachelor's Degree from an accredited institution in the field of Automotive Technology, or related field
  • Five years' experience in automotive, school bus maintenance, or other type of fleet maintenance 
  • Current and valid Automotive Service Excellence (ASE) Certified, specifically Series A: Automobile and Light Truck Certification and Series S: School Bus Certification 


Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel. 


Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, crawl, talk, and hear. The employee occasionally lifts and/or moves up to 100 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus. 


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.    

Cold:  The worker is subject to extreme cold. Temperatures are below 32 degrees for periods of more than one hour.

Heat: The worker is subject to extreme heat. Temperatures are above 100 degrees for periods of more than one hour.

Noise: The worker is subject to noise. There is enough noise to cause the worker to shout in order to be heard above the ambient noise level.

Vibration: The worker is subject to vibration. There is exposure to oscillating movements of the extremities or whole body.

Hazards: The worker is subject to hazards. This includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places and exposure to high heat or chemicals.

Atmospheric Conditions: The worker is subject to atmospheric conditions. One or more of the following conditions affect the respiratory systems or the skin: fumes, odors, mists, gases, or poor ventilation.

Oils: The worker is subject to oils. There is air and/or skin exposure to oils and other cutting fluids.


Automotive diagnostic equipment to include meters, scanners, scopes; HVAC recycling equipment; hoists, jacks, lifts, and other related lifting equipment; tire equipment to include balancers, mount/dismount equipment; presses, pullers, hand tools, powered tools; other tooling and equipment commonly related to automotive repair; general office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Area Coordinator, Transportation Maintenance;   EST: November 8, 2022;   REV: n/a;   Board Approved: November 8, 2022