Job Title: Construction Finance Assistant

Reports to:Director of Construction
Typical Schedule:12 months/7.5 hours
Bargaining Unit:USEP SRP

 

FLSA:Non-Exempt
Job Code:TBD
Salary Schedule:SRP 18B

JOB GOAL

Under direct supervision, responsible for providing clerical support to the department of construction services and code compliance. Responsibilities include performing confidential clerical, financial and record keeping tasks associated with construction services projects.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

  1.   Independently compose and prepare correspondence.

  2.   Compile data and prepare reports under supervision.

  3.   Initiate requisitions for supplies and materials.

  4.   Prepare contracts and amendments for execution.

  5.   Make journal entries.

  6.   Balance project budget ledger.

  7.   Track and account for construction project sales tax savings.

  8.   Scan and electronically store data, documents, and project records.

  9.   Assist with financial recordkeeping, including maintenance of project financial records and ledgers.

10.   Develop and maintain a project specific, effective filing system.

11.   Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Ability to type 35 words per minute
  • Exhibit effective financial and mathematical computation skills
  • Knowledge of bookkeeping practices and basic clerical procedures
  • Ability to communicate effectively with all stakeholders in written and oral form, including electronic media, using positive interpersonal skills
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders
  • Ability to effectively use technology in daily work, including spreadsheets and other financial software programs
  • Ability to maintain confidentiality

EDUCATION, TRAINING & EXPERIENCE

  • High school diploma or equivalent
  • Work experience in a clerical setting

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Experience in a construction office
  • Experience in bookkeeping
  • Experience with public sector finance
  • Data entry experience with spreadsheets and/or other financial software

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

None: The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including, but not limited to, personal computers, fax machines, telephones, copiers.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Construction Finance Assistant;   EST: October 6, 1998;   REV: July 31, 2012 ;   Board Approved: July 31, 2012