Job Title: Custodial Services Area Specialist
| Reports to: | Director of Maintenance and Facilities Services |
| Job Group: | Non-Instructional Non-Bargaining |
| FLSA: | Exempt |
| Job Code: | 5127 |
| Salary Schedule: | PG17 |
JOB GOAL
Responsible for the implementation of a unified custodial services program that is consistent with and supportive of the District’s vision, mission, and strategic goals. This includes maintaining clean and well-kept facilities; training custodial management and staff; advising administration regarding custodial staff performance; providing support to staff to meet District-wide custodial services goals; and ensuring compliance with applicable federal, state, and local laws, rules, and regulations.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Monitor custodial services to ensure all services provided maintain high quality standards and comply with applicable rules, regulations, and policies, including federal laws, state statutes, and District policies.
- Evaluate custodial operations through site reviews to determine efficiency of operations, cleanliness of facilities, and appearance of grounds and buildings.
- Identify and inform principals and other administration of underperforming sites; develop and implement corrective action plans as needed.
- Assist with the development of custodial performance standards and measurement systems to evaluate compliance; assist with performance evaluation of custodial staff.
- Enforce District-wide practices using established Standard Operation Procedures (SOPs) and ensure required reference materials are maintained at each site.
- Coordinate and provide management effectiveness training and other custodial training activities, including seminars, weekly training sessions, “shadowing” opportunities, team building exercises, and one-on-one training.
- Develop and implement a uniform supply order process to be followed by all schools, sites, and District custodial personnel that meets warehouse and individual site needs.
- Ensure compliance with established regulatory standards concerning safe use and application of chemical supplies including, but not limited to, Occupational Safety and Health Administration (OSHA) standards and management of Safety Data Sheets (SDSs).
- Collaborate with maintenance services to develop standardized work order practices and procedures, and ensure established procedures are followed by all custodial personnel.
- Inspect and monitor vendor services, such as integrated pest management, termite and wildlife control, radios, elevators, locks and keys, and lawn care, to ensure quality services are provided and comply with conditions established in vendor contracts.
- Review and approve vendor invoices for accounts payable payment processing.
- Research and evaluate new custodial technologies, products, and services, and make recommendations to reduce costs and improve efficiency.
- Assist with the custodial allocation and budget process, and prepare reports as needed.
- Maintain custodial pool of applicants, verify applicant references, and administer applicant testing, making changes to testing as necessary.
- Ensure appropriate documentation is maintained, updated, and kept confidential.
- Attend training sessions, conferences, and workshops as directed to keep up to date on best practices.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of custodial operations, chemical use, and employee safety
- Ability to skillfully use custodial equipment and tools, and knowledge of preventative maintenance practices
- Knowledge of Board, county, state, and federal laws, rules, and regulations related to custodial services
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Ability to establish and maintain collaborative working relationships with all stakeholders
- New hires must meet physical requirements of Post Offer Employment Testing (POET); current qualified employees are not required to have this screening
EDUCATION, TRAINING & EXPERIENCE
- High School Diploma or General Education Degree (GED) from an accredited institution
- Five years’ experience as Plant Manager of Custodial Operations for the District
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- Current and valid Pasco iClean Master Custodian Certification or Florida School Plant Management Association (FSPMA) Master Custodian certification
- Current and valid Florida Limited Lawn and Ornamental Pesticide License
- Must maintain a driving record that meets the standards of the District Safe Driver II Plan. Driver’s license must be maintained as a condition of continued employment.
PREFERRED QUALIFICATIONS
- Associate degree from an accredited institution in the field of Building Maintenance Technology, or related field
- Seven years’ experience as Plant Manager of Custodial Operations for the District
- Five years’ experience in implementing applicable federal, state, county, and District laws, rules, and regulations
- Seven years’ experience working in schools and with community or governmental agencies
SUPERVISORY RESPONSIBILITY
Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.
PHYSICAL REQUIREMENTS
Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, crawl, talk, and hear. The employee occasionally lifts and/or moves up to 100 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
Cold: The worker is subject to extreme cold. Temperatures are below 32 degrees for periods of more than one hour.
Heat: The worker is subject to extreme heat. Temperatures are above 100 degrees for periods of more than one hour.
Noise: The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
Vibration: The worker is subject to vibration. There is exposure to oscillating movements of the extremities or whole body.
Hazards: The worker is subject to hazards. This includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places and exposure to high heat or chemicals.
Atmospheric Conditions: The worker is subject to atmospheric conditions. One or more of the following conditions affect the respiratory systems or the skin: fumes, odors, mists, gases or poor ventilation.
Oils: The worker is subject to oils. There is air and/or skin exposure to oils and other cutting fluids.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
- Custodial and floor finish equipment, such as sling machines, propane burnishers, multi-purpose restroom cleaning machines, and various auto scrubbers.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
