Job Title: Director, Purchasing

Reports to:Assistant Superintendent for Support Services
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:1214
Salary Schedule:MGT10

JOB GOAL

Responsible for directing the operations of the department in accordance with applicable federal, state, and local laws, ordinances, rules, regulations, and Board policies. This includes supervision of staff, and overseeing all policies, procedures, and activities connected with the procurement of supplies, equipment and services within the District. Serve as the district's principal purchasing official.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Direct the timely procurement of supplies, equipment, and services in accordance with the District’s procurement policy, ensuring compliance with all other applicable federal, state and local laws, regulations, policies, and procedures.
  2. Formulate strategic procurement plans for the district in order to maximize buying power and minimize inefficiencies.
  3. Continuously review policies and procedures governing procurement in order to make recommendations to improve and standardize the processes.
  4. Prescribe operational procedures governing the procurement functions of all district departments consistent with state statutes and the district procurement policy.
  5. Direct the operation of teams within the department to include monitoring their activities with respect to authorized bid thresholds.
  6. Design and monitor processes and procedures that maintain the integrity of the procurement process.
  7. Establish cooperative relationships with district departments, employees, and suppliers that enable efficient communication and ensure effective teamwork.
  8. Establish and maintain an effective and cooperative working relationship with local, state, and federal agencies.
  9. Participate in management meetings and planning sessions of schools and departments to ensure that the department staff is aware of the operational issues, long-term needs, and goals of their clients.
  10. Collaborate with internal audit and school board attorney as needed to resolve difficult compliance issues.
  11. Understand financial targets and budgeted goals and incorporate financial analysis into strategic decisions. Implement operating budget flexibly to address changing priorities.
  12. Create sound business cases to support expenditures and promote conservation of organizational resources.
  13. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of procurement operations and management theory and practice
  • Knowledge of personnel procedures
  • Advanced knowledge of financial and accounting procedures, policies, statues, and regulations
  • Advanced knowledge of spreadsheets (Excel) and other financial/business management software programs
  • Ability to communicate effectively, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Ability to establish and maintain collaborative working relationships with all stakeholders

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s degree from an accredited institution in accounting, business, or related field
  • Prior experience in a supervisory role
  • Five or more years of demonstrated experience in procurement and related accounting and financial activities
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Master’s degree from an accredited institution in accounting, business, or related field
  • Business process experience in both procurement and financial areas
  • National purchasing certification: Certified Public Purchasing Buyer, Certified Purchasing Manager or Certified Public Purchasing Officer

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; promoting and transferring employees; and interviewing, testing, hiring, and assignment of personnel.

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Director, Purchasing;   EST: October 5, 2004;   REV: September 6, 2016;   Board Approved: September 6, 2016