Job Title: Inventory Records Assistant

Reports to:Network Specialist
Typical Schedule:245 days/8 hours
Bargaining Unit:USEP SRP


Job Code:5063
Salary Schedule:S08


Responsible for maintaining adequate inventory of department equipment and supplies while keeping accurate purchase and disposal records in accordance with local, state, and federal guidelines and procedures.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Prepare purchase orders from approved vendors for needed equipment and supplies.
  2. Maintain necessary records for equipment purchases as prescribed by local, state, and federal policy and procedures.
  3. Enter data into inventory/work order system to track parts and assign labor costs.
  4. Maintain databases to verify and identify age, condition, and value of property and equipment.
  5. Assign property numbers and affix tags to accountable equipment.
  6. Track and report obsolete inventory to management.
  7. Assist with annual department inventory count.
  8. Perform other duties as assigned.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Operating knowledge of computer programs and the ability to effectively use technology in daily work, including email, word processing, spreadsheets and databases
  • Ability to accurately enter and maintain data in systems
  • Knowledge of general office practices and procedures
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders


  • High School Diploma or equivalent


  • Appropriate valid Florida driver license
  • Must maintain a driving record that meets the standards of the District Safe Driver II Plan. Driver license must be maintained as a condition of employment.


  • Previous warehouse experience
  • Knowledge of local geographic area




Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force constantly to move objects.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

Heat: The worker is subject to extreme heat. Temperatures are above 100 degrees for periods of more than one hour.

Noise: The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Inventory Records Assistant;   EST: September 19, 2017 ;   REV: December 19, 2000;   Board Approved: December 19, 2000