Job Title: Manager, Accounting

Reports to:Director of Finance Services
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:1425
Salary Schedule:MGT08B

JOB GOAL

Responsible for planning, organizing, coordinating, and monitoring specific finance departmental functions with an emphasis on accounting, including budget; capital projects and/or grants; accounts payable; and/or payroll. This includes direct supervision of staff and overseeing day-to-day operations to ensure compliance with applicable federal, state, and local laws, rules, and regulations.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

Accounting

  1. Assist in the fiscal operation of the District, including developing and monitoring fiscal procedures and audit controls to maintain compliance with applicable regulations; developing required schedules and reports and providing reports to senior management for use in making financial decisions; and planning, organizing, and managing accounting and bookkeeping activities to ensure compliance and meet required deadlines.
  2. Supervise, evaluate, train and delegate work to appropriate staff; and make recommendations for employment.
  3. Assist in planning, organizing, and directing activities related to cash management and accounts receivable.
  4. Reconcile general ledger accounts, subsidiary ledgers, and bank statements monthly and annually.
  5. Assist in the preparation of monthly, quarterly, and annual reports including CAFR and cost report.
  6. Prepare monthly and annual district budget and financial statements and oversee maintenance of related accounting records.
  7. Act as a liaison with external auditors.
  8. Provide technical support and guidance to district departments and schools as needed.
  9. Research regulatory and statutory changes that impact district operations to maintain knowledge of all current federal, state, and local tax laws and ensure district compliance.
  10. Prepare reports for senior management, school board members, the Department of Education, and other external agencies as needed.
  11. Provide backup to the department where needed.
  12. Ensure compliance with applicable federal and state laws, rules, and regulations.
  13. Perform other duties as assigned.

Capital Projects

  1. Assist in the fiscal operation of the District, including developing and monitoring fiscal procedures and audit controls to maintain compliance with applicable regulations; developing required schedules and reports and providing reports to senior management for use in making financial decisions; and planning, organizing, and managing accounting activities to ensure compliance and meet required deadlines.
  2. Supervise, evaluate, train and delegate work to appropriate staff; and make recommendations for employment.
  3. Review, monitor and audit capital projects and related invoices, purchase orders and contracts.
  4. Review special projects for budget and funding and prepare related reports.
  5. Review monthly acquisitions of capitalized fixed assets and reconcile asset records to purchases.
  6. Provide technical support and guidance to district departments and schools as needed.
  7. Research regulatory and statutory changes that impact district operations to maintain knowledge of all current federal, state, and local tax laws and ensure district compliance.
  8. Prepare reports for senior management, school board members, the Department of Education, and other external agencies as needed.
  9. Provide backup to the department where needed.
  10. Oversee maintenance of accounting records and preparation of periodic financial reports as required.
  11. Ensure compliance with applicable federal and state laws, rules, and regulations.
  12. Perform other duties as assigned.

 

Grants

  1. Assist in the fiscal operation of the District, including developing and monitoring fiscal procedures and audit controls to maintain compliance with applicable regulations; developing required schedules and reports and providing reports to senior management for use in making financial decisions; and planning, organizing, and managing accounting activities to ensure compliance and meet required deadlines.
  2. Supervise, evaluate, train and delegate work to appropriate staff; and make recommendations for employment.
  3. Review, monitor and audit grants revenue and expenses for compliance with funding source regulations.
  4. Approve journal entries to maintain balanced accounts in grant funds.
  5. Prepare and submit timely grant reports to appropriate state and federal agencies.
  6. Provide technical support and guidance to district departments and schools as needed.
  7. Research regulatory and statutory changes that impact district operations to maintain knowledge of all current federal, state, and local tax laws and ensure district compliance.
  8. Prepare reports for senior management, school board members, the Department of Education, and other external agencies as needed.
  9. Provide backup to the department where needed.
  10. Oversee maintenance of accounting records and preparation of periodic financial reports as required.
  11. Ensure compliance with applicable federal and state laws, rules, and regulations.
  12. Perform other duties as assigned.

Accounts Payable

  1. Assist in the fiscal operation of the District, including developing and monitoring fiscal procedures and audit controls to maintain compliance with applicable regulations; developing required schedules and reports and providing reports to senior management for use in making financial decisions; and planning, organizing, and managing accounts payable activities to ensure compliance and meet required deadlines.
  2. Supervise, evaluate, train and delegate work to appropriate staff; and make recommendations for employment.
  3. Review, monitor and audit invoices and related purchase orders and contracts.
  4. Process invoices and ensure disbursements by payment types for timely payment to vendors.
  5. Monitors follow up on unpaid invoices for resolving issues.
  6. Process data for production, delivery and filing of 1099 forms.
  7. Provide technical support and guidance to district departments and schools as needed.
  8. Research regulatory and statutory changes that impact district operations to maintain knowledge of all current federal, state, and local tax laws and ensure district compliance.
  9. Prepare reports for senior management, school board members, the Department of Education, and other external agencies as needed.
  10. Provide backup to the department where needed.
  11. Oversee maintenance of accounting records and preparation of periodic financial reports as required.
  12. Ensure compliance with applicable federal and state laws, rules, and regulations.
  13. Perform other duties as assigned.

Payroll

  1. Assist in the fiscal operation of the District, including developing and monitoring fiscal procedures and audit controls to maintain compliance with applicable regulations; developing required schedules and reports and providing reports to senior management for use in making financial decisions.
  2. Plan, organize and control all aspects of district payroll functions in compliance with District policies, union contracts, and state and federal regulations, ensuring deadlines are met.
  3. Supervise, evaluate, train and delegate work to appropriate staff; and make recommendations for employment.
  4. Maintain, update, and submit monthly reports as required by outside agencies.
  5. Plan activities to meet department timelines for producing scheduled payrolls and special payroll checks.
  6. Prepare and submit W-2 forms for all employees and 941 quarterly payroll tax returns.
  7. Interpret the Florida State Retirement regulations that affect employee pay.
  8. Provide technical support and guidance to district departments and schools as needed.
  9. Research regulatory and statutory changes that impact district operations to maintain knowledge of all current federal, state, and local tax laws.
  10. Prepare reports for senior management, school board members, the Department of Education, and other external agencies as needed.
  11. Provide backup to the department where needed.
  12. Oversee maintenance of accounting records and preparation of periodic financial reports as required.
  13. Ensure compliance with applicable federal and state laws, rules, and regulations.
  14. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Advanced knowledge of financial and accounting procedures, policies, and regulations
  • Knowledge of government financial and accounting procedures, policies, and regulations
  • Advanced knowledge of spreadsheets (Excel) and other financial software programs
  • Ability to communicate effectively, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s Degree in accounting, finance, business, or related field
  • Five or more years of demonstrated experience in accounting, auditing, or related financial activities
  • Prior experience in a supervisory role

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • CPA or Master’s degree in Accounting, Finance or Business Administration
  • Previous government accounting experience in a similar position

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned support personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and assisting with interviewing, testing, hiring, and assignment of personnel.

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Manager, Accounting;   EST: July 2, 2013;   REV: n/a;   Board Approved: July 2, 2013