Job Title: Manager, Purchasing
| Reports to: | Director of Purchasing |
| Job Group: | Administrative |
| FLSA: | Exempt |
| Job Code: | 1450 |
| Salary Schedule: | APT04 |
JOB GOAL
Responsible for planning, organizing, and monitoring procurement functions while ensuring compliance with federal, state, and local regulations. This includes direct supervision of staff and overseeing day-to day operations to ensure compliance with applicable local, state, and federal rules and regulations.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Plan, organize and coordinate activities of employees responsible for purchasing of goods and services for various cost centers, ensuring accuracy and compliance with all applicable laws and regulations, including district policies, and federal/state statutes.
- Review and determine the appropriate method of solicitation in accordance with applicable laws and Board policies.
- Coordinate and administer procurement planning and training sessions with end users to ensure understanding of the procurement process, associated timeframes, procurement laws, and Board policies.
- Prepare and issue monthly and annual reports as required.
- Formulate strategic procurement plans for the district in order to maximize buying power and minimize inefficiencies.
- Address sourcing planning, needs assessments, specifications and scope of work, deliverables, value analysis, and internal control processes.
- Research and recommend best procurement practices.
- Conduct employee training regarding policies, procedures, responsibilities, and techniques required for the use of appropriate procurement card purchases.
- Assist staff by providing technical guidance and direction through training and support; assign, monitor, and review work; evaluate performance, and initiate corrective action, as needed.
- Work with suppliers and other public agencies regarding business related to purchasing.
- Respond quickly to emergency situations and serve as a district representative at emergency shelters as determined by the Superintendent.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
- Advanced knowledge of financial and accounting procedures as related to procurement activities.
- Advanced knowledge of spreadsheets (Excel) and other financial/ business management software programs
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Ability to establish and maintain collaborative working relationships with all stakeholders
EDUCATION, TRAINING & EXPERIENCE
- Bachelor’s Degree from an accredited institution in accounting, business, or related field
- Five or more years of progressively responsible experience in procurement and related accounting activities
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
None
PREFERRED QUALIFICATIONS
- Business process experience with both procurement and financial
- National purchasing certifications: Certified Public Purchasing Buyer (CPPB), Certified Purchasing Manager (CPM), or Certified Public Purchasing Officer (CPPO)
SUPERVISORY RESPONSIBILITY
Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.
PHYSICAL REQUIREMENTS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands/fingers to handle, or feel; reach with hands and arms. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
