Job Title: Onboarding Representative

Reports to:Human Capital Partner
Typical Schedule:245 days/7.5 hours
Bargaining Unit:USEP SRP

 

FLSA:Non-Exempt
Job Code:6324
Salary Schedule:S11 + applicable supplement

JOB GOAL

Under direct supervision, responsible for providing advanced, specialized, administrative support. Responsibilities include assisting with the hiring process, onboarding of employees, maintaining accurate employee data, processing related forms and documents, and providing customer service.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Guide new hires through the on-boarding process to ensure timely completion of all required onboarding paperwork or other employment related requirements to ensure a smooth transition for all new employees.
  2. Communicate directly with candidates and new hires at the direction of the Human Capital Partner.
  3. Assist with the hiring process, including reviewing and posting job requisitions, confirming open allocations, reviewing applications for completeness, and other similar tasks.
  4. Conduct routine screening and identification of applications relative to veterans’ preference, criminal history, licensure actions, education, and employment history.
  5. Accurately enter employee information into appropriate databases and/or systems; and process less complex personnel actions, such as terminations, extended school year assignments, and supplements.
  6. Update various applicant and employee databases, including employment eligibility, interns, and candidate pools.
  7. Coordinate, distribute, collect, and electronically file employment contracts and reappointment/non-reappointment notices.
  8. Process employee paperwork and assist with preparation of related information for Board agenda items.
  9. Provide customer service to employees and applicants, providing information and responding to basic inquiries regarding the application process, employment, certification, compensation, benefits, and/or other personnel related questions through various means, including phone, email, and/or live chat.
  10. Provide backup to the department as needed in other areas.
  11. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Operating knowledge of computer programs and ability to effectively use technology in daily work, including email, word processing, spreadsheets, and databases
  • Ability to accurately enter and maintain data in systems
  • Knowledge of general office practices and procedures
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain effective working relationships with other employees
  • Ability to perform accurate mathematical calculations

EDUCATION, TRAINING & EXPERIENCE

  • Associate’s degree or equivalent (2 years of college coursework)
  • One year of clerical, data entry, and/or customer service experience
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Bachelor’s degree from an accredited institution
  • Prior experience in human resources

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Onboarding Representative;   EST: August 19, 2015;   REV: n/a;   Board Approved: August 19, 2015