Job Title: Onboarding Representative
| Reports to: | Manager, Human Resources |
| Job Group: | School-Related Personnel |
| FLSA: | Non-Exempt |
| Job Code: | 6324 |
| Salary Schedule: | PG02 |
JOB GOAL
Responsible for providing advanced, specialized, administrative support by assisting with the hiring process, onboarding of employees, maintaining accurate employee data, processing related forms and documents, and providing customer service.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Guide new hires through the onboarding process to ensure timely completion of all required onboarding paperwork or other employment related requirements to ensure a smooth transition for all new employees.
- Communicate directly with candidates and new hires in accordance with department procedures or as directed.
- Conduct routine screening and identification of applications including but not limited to criminal history, licensure actions, education, and employment history.
- Accurately enter employee information into appropriate databases and/or systems.
- Provide customer service to all stakeholders by providing information and responding to basic inquiries regarding the application process, hiring procedures, background screening requirements, pre-employment testing requirements, and/or other personnel-related questions through various means of communication.
- Provide backup to the department as needed in other areas.
- Perform other duties as assigned.
New Hire Assignments
8. Assist with the hiring process, including reviewing and posting job requisitions, confirming open allocations, reviewing applications for completeness, and other related tasks.
9. Update various applicant and employee databases, including employment eligibility, interns, and candidate pools.
10. Coordinate, distribute, collect, and electronically file required documentation for employee personnel files.
11. Process employee paperwork and assist with preparation of related information for Board agenda items.
12. Maintain records of onboarding activities, ensuring compliance with District and state requirements.
Background Screening
13. Review background screening results for employees, volunteers, and vendors to determine eligibility for employment based on Florida Statute and District policy.
14. Conduct, prepare, and review fingerprinting files for review.
15. Refer fingerprinting files for administrative review as appropriate.
16. Ensure compliance in the fingerprinting database for resubmissions and purge prints as appropriate.
17. Issue background screening letters in accordance with the standard operating procedures.
Volunteer Services
18. Review background screening results for employees, volunteers, and vendors to determine eligibility for employment based on Florida Statute and District policy.
19. Serve as a liaison to school administrators and volunteer coordinators regarding the District’s Volunteer Program.
20. Assist worksite with upkeep and procedures regarding visitor check-in procedures and the technology platform for screening visitors on campus.
21. Review and process volunteer applications in accordance with District policy and processes.
22. Organize training for all approved volunteers.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Ability to accurately enter and maintain data in systems
- Knowledge of general office practices and procedures
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Ability to establish and maintain effective working relationships with all stakeholders
EDUCATION, TRAINING & EXPERIENCE
- High School Diploma or General Education Degree (GED) from an accredited institution
- One year of clerical, data entry, and/or customer service experience
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- None
PREFERRED QUALIFICATIONS
- Associate degree from an accredited institution in the field of Human Resources, or related field
- OR
- 60 semester hours of college/university level coursework from an accredited institution
- Two years’ experience in human resources
SUPERVISORY RESPONSIBILITY
None
PHYSICAL REQUIREMENTS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
Travel: May include working recruitment events/conducting trainings and adjusting daily work hours to attend these events as directed.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
