Job Title: Procurement Specialist

Reports to:Senior Procurement Specialist
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:5144
Salary Schedule:82N

JOB GOAL

Perform specialized duties in one or more areas of operational procedures that govern district procurement card functions to maintain the integrity of the public procurement process.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

1.     Promote proper use of procurement cards by assisting with establishing and maintaining procedures, best practices, and methods that ensure                  purchases are in accordance with federal, state, and local laws.

2.     Assist with communication to internal and external stakeholders to ensure proper use of procurement cards.

3.     Prepare and maintain documents related to the procurement card program.

4.     Support an efficient and supportive working relationship with local, state, and federal agencies to ensure that department adheres to all applicable            statutes, policies, and procedures.

5.     Collaborate with departments and schools to support strategic procurement card procedures and plans.

6.     Assist with policies and procedures that improve upon and standardize the processes of the procurement card program.

7.     Support staff by providing technical guidance and direction with continuous training.

8.     Identify and communicate departmental issues with management staff.

9.     Provide reports and analyze operations within the area of assignment to take action that continuously improves procedures, services and support              to schools and work locations.

10.   Prepare and deliver solicitation documents to all relevant stakeholders.

11.   Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  •   Advanced knowledge of financial and accounting procedures, policies, statues and regulations
  •   Advanced knowledge of spreadsheets (Excel) and other financial/ business management software programs
  •   Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  •   Ability to communicate effectively, orally and in writing, including electronic media
  •   Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes

EDUCATION, TRAINING & EXPERIENCE

  •   Bachelor’s Degree in Accounting, Finance or Business related field
  •   Demonstrated experience in accounting, finance or business related field
  •   OR
  •   Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential          duties and responsibilities of the position 

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  •  Master’s Degree in Accounting, Finance or Business related field
  •  Procurement and/or financial services business process experience
  •  National purchasing certification(s): Certified Public Purchasing Buyer, Certified Purchasing Manager or Certified Public Purchasing Officer

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Procurement Specialist;   EST: September 16, 2014;   REV: n/a;   Board Approved: September 16, 2014