Job Title: Program Coordinator, Early Childhood Program

Reports to:Directory of Early Childhood Programs
Job Group:Professional Technical


Job Code:1751
Salary Schedule:APT03


Responsible for providing a variety of planning, data collection, evaluation, interpretation, analysis, reporting, and presentation services to schools, board(s), departments, and public groups to ensure compliance with guidelines for all applicable grants. This includes supervising and monitoring assigned comprehensive service areas, while ensuring that all policies and procedures are implemented to meet federal, state, and local regulations.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Collect, analyze, interpret, and evaluate data from a variety of sources, including student achievement, family, mental health, disability, community, and other criteria, to provide programmatic guidance and resources to schools in compliance with federal grants and state funding guidelines.
  2. Plan and coordinate the assessment guidelines and windows to ensure quality services are provided to meet the needs of the program, children, and families.
  3. Maintain a system for ongoing monitoring activities, record-keeping, and reporting of all program functions in order to identify any areas of non-compliance and monitor correction action plans.
  4. Facilitate monitoring tools for effective compliance tracking.
  5. Prepare and maintain written plans and manuals regarding compliance, management systems and documentation.
  6. Monitor classrooms and facilities to ensure compliance with health, safety, and program operation requirements.
  7. Monitor and oversee the Program Information Report (PIR).
  8. Provide leadership to align resources from grant and other funding sources and implementation to district goals, state standards and federal requirements and outcomes.
  9. Assist with the development of a comprehensive plan for continued program improvement including program review, development, implementation, coordination, and evaluation in district, state, and federal programs, in the assigned area(s).
  10. Recommend, coordinate, deliver, and evaluate professional development activities in the assigned area and for assigned staff.
  11. Supervise and evaluate assigned personnel through the use of the professional growth and evaluation system.
  12. Participate in school advisory, business, and community groups and activities; serve on committees and councils; and develop community partnerships to support the District’s vision, mission, goals and strategic priorities.
  13. Perform other duties as assigned.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Knowledge of current trends and research in teaching and learning
  • Knowledge of issues related to teaching and learning
  • Knowledge of related federal, state, and local rules, regulations, statutes, and policies
  • Ability to analyze data and use data-driven decision making to implement effective programs
  • Ability to read and interpret journals, articles, research studies, Florida statutes, state Board rules, and school Board policies
  • Knowledge of assessment systems
  • Ability to work collaboratively with others and facilitate groups to consensus
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Knowledge of and experience with personal computers and programs, such as word processing programs, spreadsheets, and databases


  • Master’s Degree from an accredited institution
  • Graduate training in measurement, research, evaluations theory, concepts, and practice in statistical methodology and procedures.
  • Three years of related professional experience
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position




  • Supervisory experience


Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; evaluating performance; rewarding, disciplining; and addressing complaints and resolving problems for assigned personnel.


Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Program Coordinator, Early Childhood Program;   EST: April 21, 2015;   REV: n/a;   Board Approved: April 21, 2015

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