Job Title: Program Coordinator, Voluntary Prekindergarten (VPK)

Reports to:Director, ECP and Director, SSPS
Job Group:Professional Technical


Job Code:1785
Salary Schedule:APT03


Responsible for the recruitment, enrollment, attendance, fiscal management, and reporting to board(s), departments, and state entities to ensure enrollment compliance within the variety of Voluntary Prekindergarten (VPK) programs. This includes monitoring enrollment, attendance, and fiscal responsibilities of enrolled families, while ensuring that all policies and procedures implemented meet federal, state, and local regulations.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Plan and coordinate the recruitment and enrollment process for full year (540-hour) and summer (300-hour) VPK programs for all stakeholders including interested families, site-based Data Entry Operators, teachers, and local state coalition.

  2. Collaborate with local state coalition to coordinate and execute requirements for annual state VPK contract with school board.

  3. Plan and coordinate a system of obtaining, verifying, and entering VPK personnel requirements and VPK Certificates of Eligibility (COE’s) into the state VPK portal throughout the program year.

  4. Collaborate with local state coalition to ensure accurate enrollment, attendance, and reimbursement policies are aligned to meet state and local regulations and requirements.

  5. Maintain an ongoing monitoring and data collection system for VPK Long Form attendance requirements, record-keeping, and fiscal management of the full-time wrap-around services offered to families.

  6. Create, run, and analyze reports to ensure additional program services are within budget constraints in collaboration with Early Childhood Programs (ECP), Student Support Programs and Services (SSPS) and After School Enrichment Programs (ASEP).

  7. Assist with preparation of required reports and ensure compliance with documentation requirements for all state reporting.

  8. Utilize monitoring tools for effective compliance tracking.

  9. Generate written procedures for the monitoring of attendance, fiscal, personnel and professional development state statutes.

  10. Provide support to build a strong, engaged community to help support the District’s VPK program.

  11. Serve as a liaison with local state coalition and Florida Department of Early Learning (DEL).

  12. Perform other duties as assigned.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Knowledge of laws and regulations related to state VPK statutes and regulations

  • Knowledge of recruiting practices for families to participate in programs

  • Ability to use data in the decision-making process to implement effective programs and engage in the problem-solving process

  • Ability to work collaboratively with others and facilitate groups to consensus

  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media

  • Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms

  • Ability to establish and maintain collaborative working relationships with all stakeholders

  • Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes


  • Bachelor’s degree from an accredited institution in the field of Elementary Education, Early Childhood Education, or related field

  • Three years’ experience teaching K-3 or VPK

  • OR

  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position




  • Master’s degree from an accredited institution in the field of Early Childhood Education, Education Leadership, or related field

  • Five years’ experience in VPK setting and knowledge of program requirements

  • Bilingual in Spanish, written and oral fluency




Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Program Coordinator, Voluntary Prekindergarten (VPK);   EST: January 3, 2023;   REV: n/a;   Board Approved: January 3, 2023