Job Title: Project Coordinator

Reports to:Director of Construction Services and Code Compliance
Job Group:Professional Technical


Job Code:1715
Salary Schedule:APT04


Responsible for serving as the District’s representative for new capital projects, remodeling projects on existing facilities, project management and coordination, contract negotiations and administration, and other tasks related to construction services and code compliance.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Direct contracted services professionals in the development of construction documents and projects to ensure that all District, local, state, and federal requirements are met.
  2. Lead preconstruction activities for all assigned projects and collaborate with staff to ensure these activities are completed in a timely manner and align with project timelines.
  3. Establish procedures and practices for managing and coordinating District capital construction projects and ensure that procedures are followed.
  4. Establish project schedules, budgets, and quality expectations for District and contracted services in alignment with needs and established procedures.
  5. Prepare Board agenda materials, letters of recommendation for the approval of contracts, and other required written items in alignment with project timelines.
  6. Prepare review comments in a legible and understandable manner.
  7. Develop and maintain detailed, accurate, and comprehensive project records and reports on all assigned projects; maintain confidentiality as required.
  8. Communicate regularly with other school districts, governmental agencies, and staff on current construction practices and costs.
  9. Conduct thorough reviews of construction plans and specifications and recommend changes as necessary.
  10. Develop long-range construction project priorities and ensure priorities are maintained by staff.
  11. Assist in the development of the Five-Year Work Facility Plan.
  12. Prepare accurate cost estimates as necessary to ensure that budgetary requirements are met.
  13. Coordinate and schedule training opportunities for District and departmental staff; develop agendas and conduct meetings and trainings as necessary.
  14. Assist staff in understanding relevant information related to construction processes.
  15. Participate in District committees as directed.
  16. Advise administrative staff of emergencies and project issues in a timely manner.
  17. Maintain compliance with School Board policy at all times.
  18. Maintain required certifications, participate in professional development workshops and in-service training sessions as required, attend required meetings, and keep abreast of current educational trends, laws, regulations, and statutes.
  19. Perform other duties as assigned.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Knowledge of contract administration processes
  • Knowledge of construction project management, principles, techniques, practices, and materials
  • Ability to create and read construction documents, plans, and specifications
  • Ability to effectively engage in the problem-solving process
  • Ability to work collaboratively with others and facilitate groups to consensus
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
  • Ability to establish and maintain collaborative working relationships with all stakeholders
  • All hires must submit to and pass an initial drug test and subsequent random drug tests in accordance with District requirements


  • Bachelor’s degree from an accredited institution in the field of Construction Management, Architecture, Engineering, Planning, Business Management, or related field
  • Five years’ experience in construction project management, contract administration, and/or supervision
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position


  • Valid and current Florida driver’s license
  • Must maintain a driving record that meets the standards of the District Safe Driver II Plan. Driver’s license must be maintained as a condition of continued employment.


  • Ten years' experience in construction project management, contract administration, and/or supervision 


Direct supervision of assigned support personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.


Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force constantly to move objects.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, crawl, talk, and hear. The employee occasionally lifts and/or moves up to 50 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Project Coordinator;   EST: January 17, 2006;   REV: May 7, 2024;   Board Approved: May 7, 2024

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