Job Title: Project Coordinator

Reports to:Director of New Construction
Job Group:Professional Technical


Job Code:1715
Salary Schedule:APT04


To serve as the District’s representative for new capital projects, as well as for remodeling projects on existing facilities. Project management and coordination responsibilities, including contract negotiations and administration represent primary responsibilities.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

Technical/Professional Knowledge

  1. Direct contracted services professionals in the development of construction documents.
  2. Lead preconstruction activities for all assigned projects.
  3. Establish procedures and practices for managing and coordinating District capital construction projects.
  4. Direct contracted construction profession throughout projects.


  1. Communicate effectively orally and in written form.
  2. Prepare letters of recommendation for approval of contracts.
  3. Prepare School Board agenda material as necessary.
  4. Develop agendas and conduct meetings as necessary.
  5. Prepare weekly Work in Progress reports for the Director.
  6. Coordinate with Building Official and Facility Specialist regularly.
  7. Develop and maintain detailed project records.
  8. Communicate regularly with other school districts and governmental agencies on current construction practices and costs.
  9. Prepare review comments in a legible and understandable manner.

Critical Thinking

  1. Conduct thorough reviews of construction plans and specifications.
  2. Develop long-range construction project priorities.
  3. Assist in the development of the Five-Year Work Facility Plan.
  4. Prepare accurate cost estimates as necessary.
  5. Establish project schedules, budgets, and quality expectations.

Proactive Orientation

  1. Provide required leadership in all phases of assigned projects.
  2. Demonstrate initiative in conducting assigned responsibilities.
  3. Anticipate potential problems and develop alternative planning strategies.
  4. Routinely coordinate with Maintenance staff regarding project preplanning.
  5. Coordinate and schedule training opportunities for District and Departmental staff.


  1. Develop agendas and conduct meetings.
  2. Participate in project job meetings.
  3. Use appropriate interpersonal and professional styles and methods to guide individuals and groups toward task accomplishment.

Continuous Improvement

  1. Set high standards for self and others.
  2. Remain current in construction industry trends and changes.
  3. Assist others in understanding relevant information related to construction processes.
  4. Attend seminars and appropriate training opportunities.

Constancy of Purpose

  1. Support the District’s vision and mission.
  2. Obtain exceptional cost and quality value from contracted services.
  3. Represent the District in a positive and professional manner.
  4. Willingly coordinate with District personnel on a regular basis.
  5. Provide leadership in developing a positive work environment.
  6. Participate in District committees as is beneficial to the position.
  7. Maintain memberships in affiliated professional organizations.
  8. Attend statewide professional organization conferences and seminars.


  1. Maintain accurate and comprehensive records on all assigned projects.
  2. Demonstrate professional managerial methods and techniques.
  3. Assume lead role in project management.


  1. Make and share decisions in a timely manner.
  2. Appropriately advise Director on project issues in a timely manner.
  3. Respond quickly in emergency situations.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Understanding of contract administration
  • Understanding of construction project management, principles, and techniques
  • Understanding of construction documents, plans and specifications
  • Knowledge of construction practices, methods, materials, applications, and standards
  • Understanding and knowledge of computer applications and construction related software
  • Understanding of records management
  • Understanding and ability to communicate effectively, speak in public, compose business letters, and conduct business in an appropriate professional business manner
  • Ability to work with others effectively and cooperatively


  • Bachelor’s degree in construction management, architecture, engineering, planning, business management or a related field
  • OR
  • A minimum of a High School Diploma with five (5) years’ experience in construction management and supervision, architecture, engineering, planning, business management or a related field
  • Verified experience in construction project management and/or supervision
  • Verified experience in construction contract administration


  • Valid Florida driver’s license




Affiliated District Clerical Staff, Contracted Services Architects, Contracted Services Engineers, Contracted Services Contractors, and Contracted Services Construction Managers


Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force as frequently as needed to move objects.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Project Coordinator;   EST: January 17, 2006;   REV: n/a;   Board Approved: January 17, 2006