Job Title: Project Planner

Reports to:Director of Maintenance
Job Group:Professional Technical


Job Code:1716
Salary Schedule:APT01


Responsible for overseeing the development and progress of construction projects for the District. Project Planner will develop plans to complete projects based on budget, work schedule, and resources.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Prepare a master project list for each project type for all school facilities in recommended priority order.
  2. Recommend consolidation of individual projects and correct time sequence for projects.
  3. Recommend long range planning of major projects for 5 year and 10 year project plan and 20/40/60 year building life cycles.
  4. Recommend demolition of school facilities when renovations and remodeling are no longer cost effective.
  5. Coordinate projects with Environmental Specialist on any Indoor Air Quality (IAQ) issues and with Energy Coordinator.
  6. Receive all “Predictive Maintenance Reports” from crew chiefs and complete full project review on items noted as “Poor”.
  7. Maintain project cost records of completed maintenance projects and new schools.
  8. Proactively prepare professional project reviews for each project type at each school facility.
  9. Work with project coordinators on what is included in approved projects.
  10. Work with contract practicing architect/engineer (PA/E), facility specialist and project coordinators on scope of work and quality issues.
  11. Receive “Capital Project Request” forms from all district facilities and complete full project review.
  12. Attend Project Review Team (PRT) meetings and makes reports on status of project planning.
  13. Assist in directing the school construction plan implementation.
  14. Assist with preparing reports and maintaining records.
  15. Monitor assigned tasks, and make and share decisions in a timely manner.
  16. Support the District’s vision and mission and represent the District to outside shareholders in a positive and professional manner.
  17. Perform other duties as assigned.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Ability to perform technical project planning work in the preparation of maintenance construction projects at school facilities
  • Capability to exercise independent judgment under general direction
  • Ability to develop district-wide condition records of each type of construction project and to make recommendations as to when projects should be completed
  • Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media


  • High School Diploma or General Education Degree (GED) from an accredited institution
  • Valid and current General Contractor License
  • Six years’ experience in project cost estimating, general contracting, and/or project management


  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position




  • Associate degree from an accredited institution in the field of Construction Management, or related field
  • Eight years’ experience in project cost estimating, general contracting, and/or project management
  • Knowledge of construction quality improvement techniques




Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Project Planner;   EST: March 7, 2006;   REV: March 21, 2023;   Board Approved: March 21, 2023