Job Title: Property Control Assistant

Reports to:Financial Analyst
Typical Schedule:245 days/7.5 hours
Bargaining Unit:USEP SRP

 

FLSA:Non-Exempt
Job Code:5173
Salary Schedule:11B

JOB GOAL

Responsible for performing clerical work conducting physical inventories throughout the District to account for tangible personal property. This includes counting inventory at multiple sites in accordance with state guidelines and School Board policies. Extensive in-county travel is required to perform the essential responsibilities.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Establish and maintain documentation regarding physical location of property and equipment and general physical property conditions.
  2. Prepare documentation for receipt and affix barcode tags on items identified as tangible personal property in accordance with state guidelines and School Board policy.
  3. Conduct field inventory counts of tangible personal property throughout the District to locate, categorize, verify, and ensure equipment is tagged in accordance with state guidelines and School Board policies.
  4. Research issues relating to the acquisition, transfer, and/or disposition of tangible personal property and report findings.
  5. Assist in the reconciliation of tangible personal property to electronic property records and research discrepancies.
  6. Assist in the maintenance of electronic tangible personal property records.
  7. Maintain a flexible schedule for inventory visits throughout the District.
  8. Compile reports of missing inventory items and assist in preparation of related reports.
  9. Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Ability to understand and operate inventory software and equipment functions.
  • Ability to prepare computer generated reports as needed for reconciliation.
  • Must be able to maintain a flexible schedule and travel to schools and other sites within the District.
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders

EDUCATION, TRAINING & EXPERIENCE

  • High School Education or equivalent
  • One year of related experience
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

CERTIFICATES, LICENSES & REGISTRATIONS

  • Valid Florida driver license

PREFERRED QUALIFICATIONS

  • Experience in an inventory control environment, property records tracking, or related field

SUPERVISORY RESPONSIBILITY

None

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc., electronic inventory barcode scanning equipment; motor vehicle. Must provide own transportation to drive a vehicle from the District office to various school locations.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Property Control Assistant;   EST: April 5, 2016 ;   REV: n/a;   Board Approved: April 5, 2016