Job Title: Recording Secretary to the Board
| Reports to: | Site Administrator |
| Job Group: | Non-Instructional Non-Bargaining |
| FLSA: | Non-Exempt |
| Job Code: | 6000 |
| Salary Schedule: | PG18 |
JOB GOAL
This employee is responsible for performing clerical and/or record keeping tasks required in the daily activities of work as well as recording, maintaining, and retrieving records, facts, and minutes of the official business of the District School Board of Pasco County.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Performing complex clerical and secretarial work involving frequent detailed duties of an administrative nature.
- Being an efficient stenographer in taking and transcribing oral dictation.
- Exercising good judgment in establishing or adapting work procedures to new situations and in performing varied clerical and administrative services.
- Preparing replies to correspondence from brief dictated notes or on own initiative.
- Screening telephone calls and incoming mail.
- Searching files for a variety of source materials to serve as background for reports.
- Doing work, other than stenography, which includes a wide variety of complex clerical tasks requiring the application of independent judgment and knowledge of regulations, policies, or procedures; setting up files.
- Keeping appointment calendar as requested.
- Taking and transcribing minutes of meetings.
- Preparing material for meetings: notices, resolutions, agenda, and related reports.
- Handling personal or confidential mail.
- Providing official School Board records to state auditors and attorneys as directed and to the public and the press upon request.
- Developing and maintaining a filing and retrieval system for all official School Board minutes and records.
- Performing other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Thorough knowledge of business English, spelling, and punctuation.
- Thorough knowledge of office practices and procedures.
- Ability to compose letters and memoranda independently.
- Extensive knowledge of the operations, functions and scope of authority of departments and offices related to handling and disposing of information and requests for information.
- Ability to receive the public and to make decisions based on mature judgment to relieve the schedule of the administrative superior.
- Ability to maintain effective working relationships with officials, department heads, other employees and the general public.
- Ability to type 50 words per minute.
- Ability to take dictation at a speed of 100 words per minute.
EDUCATION, TRAINING & EXPERIENCE
- Extensive experience in performing complex clerical work of a progressively responsible nature.
CERTIFICATES, LICENSES & REGISTRATIONS
None
PREFERRED QUALIFICATIONS
- Satisfactory completion of a secretarial training program.
- Secretarial experience in a school system.
SUPERVISORY RESPONSIBILITY
None
PHYSICAL REQUIREMENTS
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.WORKING CONDITIONS
MACHINES, TOOLS, EQUIPMENT
General office equipment, including personal computers, fax machines, copiers, telephones, scanners, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
