Job Title: Senior Buyer

Reports to:Director of Purchasing
Typical Schedule:245 days/7.5 hours
Bargaining Unit:N/A

 

FLSA:Exempt
Job Code:5177
Salary Schedule:80N

JOB GOAL

Responsible for developing and initiating procurement techniques related to purchasing of good and services in accordance with the established compliance program and all other applicable federal, state, and local laws, regulations, policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

  1.   Formulate strategic procurement plans for the District in order to maximize buying power and minimize inefficiencies.

  2.   Research best procurement practices and recommend changes that maximize buying power and lower costs.

  3.   Research suppliers and vendors to ensure the most cost effective and competitive pricing for the purchase of goods and services.

  4.   Provide recommendations to improve current policies and procedures that establish sound procurement practices and follow federal, state, and                local rules and regulations.

  5.   Prepare and issue competitive solicitation documents such as request for proposal and request for qualifications for goods and services purchased           for various cost centers.

  6.   Provide planning, needs assessments, specifications, and scope of work for solicitation documents.

  7.   Work with schools and departments to identify purchasing needs, logistical issues and delivery schedules that help aid in efficient operations.

  8.   Develop formal vendor solicitations in accordance with sound procurement practices, district policy, and as required by federal, state, and local                  statutes.

  9.   Understand the unique business requirements of district departments, schools, and functional areas to identify the most efficient purchasing                      techniques.

10.   Analyze and review requisitions, specifications, and scopes of work to ensure they promote competition and best value.

11.   Perform other duties as assigned.

MINIMUM REQUIREMENTS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES

  • Advanced knowledge of purchasing techniques
  • Ability to communicate effectively, orally and in writing, including electronic media
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Advanced knowledge of spreadsheets (Excel) and other financial/ business management software programs
  • Ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders

EDUCATION, TRAINING & EXPERIENCE

  • Bachelor’s Degree in accounting, business, or related field
  • Three or more years of demonstrated experience in governmental purchasing, related field or activities
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

CERTIFICATES, LICENSES & REGISTRATIONS

None

PREFERRED QUALIFICATIONS

  • Advanced knowledge of financial and accounting procedures, policies, statues and regulations
  • Business process experience with both procurement and financial backgrounds
  • National purchasing certifications: Certified Public Purchasing Buyer, Certified Purchasing Manager or Certified Public Purchasing Officer
  • Prior experience in a supervisory role

SUPERVISORY RESPONSIBILITY

  • Direct supervision of assigned personnel. Responsibilities include planning, assigning, directing work and evaluating performance; assist with addressing complaints and resolving problems; training employees; and interviewing, testing, hiring, and assignment of personnel.

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.

WORKING CONDITIONS

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

MACHINES, TOOLS, EQUIPMENT

  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Senior Buyer;   EST: May 17, 2016 ;   REV: n/a;   Board Approved: May 17, 2016