Job Title: Senior Manager, Transportation Services
| Reports to: | Director, Transportation Services |
| Job Group: | Administrative |
| FLSA: | Exempt |
| Job Code: | 1460 |
| Salary Schedule: | APT06 |
JOB GOAL
Responsible for assisting the director with daily operations of the department and planning, organizing, coordinating, and monitoring specific transportation functions with an emphasis on managing key support processes, quality control, safety, training, maintenance, and customer service functions. Helps manage the department’s budget, payroll, and purchasing functions, supervises staff, and exercises discretion and independent judgement.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Provide direction to assigned personnel, supervise, evaluate, train, and delegate work to appropriate staff, and make recommendations for appropriate employment actions.
- Manage routes and schedules to ensure safety and efficiency and that all affected parties are informed of any changes.
- Assist with development of departmental policies and procedures, revising procedures as needed to increase efficiency of the department's services; and ensure appropriate documentation is maintained and updated.
- Manage and oversee the payroll function for department employees including time sheets, extra duty assignments, overtime, and other related activities.
- Advise the director in the evaluation of bids for repairs, parts, supplies, and miscellaneous chemicals.
- Receive, record, and respond to inquiries from multiple stakeholders concerning school bus operations and safety issues.
- Communicate with other administrators, district personnel, and vendors to coordinate transportation activities and programs, resolve issues and conflicts, and exchange information.
- Oversee the bidding process for route selection of drivers and assistants.
- Organize, coordinate, and direct appropriate in-service training programs for department employees, with special emphasis on bus drivers and transportation assistants to ensure compliance with local, state, and federal rules and regulations.
- Develop, manage, and coordinate programs for educating students in appropriate safe conduct procedures while at bus stops and while being transported.
- Assess transportation assets including vehicles, tools, and equipment to determine the feasibility of repair and replacement.
- Oversee, manage, and perform required federal, state, and district reports, audits, and self-studies for different parties, including the Department of Education and the Auditor General.
- Prepare specifications for the purchase of new vehicles and other department equipment to ensure safe and efficient transportation operations.
- Attend Safe Driver meetings and assist with crash investigations.
- Assist in preparing the annual transportation operating and capital budgets.
- Attend training sessions, conferences, and workshops to keep up to date on best practices of transportation standards to ensure the department meets current safety standards and requirements.
- Serve as a district representative at emergency shelters as determined by the Superintendent and provide leadership to ensure a secure work environment during an emergency or crisis situation.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of and ability to understand and interpret applicable policies, state statutes, and federal laws and guidelines, including Florida Statutes, School Board policy, and union agreements.
- General geographic knowledge of the county.
- Ability to engage in the problem-solving process.
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes.
- Ability to work collaboratively with others and facilitate groups to consensus.
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media.
- Ability to establish and maintain collaborative working relationships with all stakeholders.
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms.
EDUCATION, TRAINING & EXPERIENCE
- Bachelor's degree from an accredited institution in the field of Transportation Management, or related field
- Five years' experience in public school administration, public school district administration, or leadership of other large, diverse organizations
- Five years' experience managing school/public transportation programs
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- Valid Florida Driver's License
PREFERRED QUALIFICATIONS
- Master's degree from an accredited institution in the field of Transportation Management, or related field
- Certification in Educational Leadership
- Eight years' experience in public school administration, public school district administration, or leadership of other large, diverse organizations
- Eight years' experience managing school/public transportation programs
- Five years of related supervisory experience
SUPERVISORY RESPONSIBILITY
Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.
PHYSICAL REQUIREMENTS
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force constantly to move objects.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, crawl, talk, and hear. The employee occasionally lifts and/or moves up to 50 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
Cold: The worker is subject to extreme cold. Temperatures are below 32 degrees for periods of more than one hour.
Heat: The worker is subject to extreme heat. Temperatures are above 100 degrees for periods of more than one hour.
Noise: The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
Hazards: The worker is subject to hazards. This includes a variety of physical conditions, such as proximity to moving mechnical parts, electrical current, working on scaffolding and high places and exposure to high heat or chemicals.
Atmospheric Conditions: The worker is subject to atmospheric conditions. One or more of the following conditions affect the respiratory systems on the skin: fumes, odors, mists, gases, or poor ventilation.
MACHINES, TOOLS, EQUIPMENT
General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
