Job Title: Senior Supervisor of Planning
| Reports to: | Director of Planning |
| Job Group: | Administrative |
| FLSA: | Exempt |
| Job Code: | 1463 |
| Salary Schedule: | APT05 |
JOB GOAL
Responsible for managing, building capacity, and providing supports for the Planning Department with viable strategies for housing students, effective land acquisition, growth management, and meeting needs of new schools, centers, and programs, while ensuring that all policies and procedures are implemented to meet federal, state, and local regulations.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Assist with directing and coordinating, through subordinate supervisory personnel, activities related to all areas of the acquisition of school sites and disposal of land.
- Assist in the negotiating and administering of contracts and agreements with landowners, developers, land-use attorneys, government agencies, and other entities for site acquisition, easements, and other land matters.
- Develop and update educational specifications for new buildings and annual and long-range plans for school construction needs.
- Collaborate with county and municipal governments to facilitate school planning, land acquisitions, impact fees, offsite improvements to schools, and school concurrency.
- Assist in communicating with developers, land-use attorneys, government agencies, and other entities regarding the impact of new residential development.
- Provide direction to and supervise assigned personnel, conduct annual performance appraisals, and make recommendations for appropriate employment actions.
- Coordinate activities related to calculating Full-Time Equivalent (F.T.E.) and Average Daily Membership (A.D.M.) projections.
- Collect, analyze, and interpret data for dissemination and prepare reports as needed including, but not limited to, the Florida Inventory of School Houses (FISH) reports and the student population database files.
- Facilitate the completion of Educational Plant Surveys, spot surveys, Project Priority List, and local, state, and federal reports related to existing facilities and new construction.
- Assist in the development of school attendance boundaries.
- Assist with development of departmental policies and procedures; revise procedures as needed to increase efficiency of the department’s services.
- Manage and oversee the payroll function for department employees including time sheets, extra duty assignments, overtime, and other related activities.
- Assist with the development of budgets for the department and applicable programs and with cost impact analyses as requested.
- Communicate effectively with parents/guardians, other administrators, District staff, and other external stakeholders regarding school planning.
- Attend relevant county and municipal government meetings.
- Coordinate and support all activities related to the utilization and deployment of relocatable buildings.
- Manage the implementation of the department’s Continuous Improvement Plan.
- Calculate, analyze, and report population growth trends.
- Assist with development of policies and procedures that provide technical assistance to staff as needed and ensure staff are kept up-to-date and well-informed about issues and changes in the area of responsibility.
- Serve on committees and councils, represent the District before the county commission, and develop community partnerships to support the District’s vision, mission, goals and strategic priorities.
- Ensure compliance with applicable rules, regulations, and policies, including federal laws, state statutes, District policies, and collective bargaining agreements.
- Ensure appropriate documentation is maintained, updated, and kept confidential.
- Attend training sessions, conferences, and workshops to keep up to date on best practices to ensure the department meets standards and requirements.
- Serve as a district representative at emergency shelters as determined by the Superintendent and provide leadership to ensure a secure work environment during an emergency or crisis situation.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of and ability to understand and interpret applicable policies, state statutes, and federal laws and guidelines, including Florida Statutes, School Board policy, and union agreements
- General geographic knowledge of the county
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Ability to establish and maintain collaborative working relationships with all stakeholders
- Ability to work collaboratively with others and facilitate groups to consensus
- Ability to effectively engage in the problem-solving process
EDUCATION, TRAINING & EXPERIENCE
- Master’s degree from an accredited institution in the field of Planning, Engineering, or related field
- Three years’ experience working in administration and/or management of planning and projects
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- None
PREFERRED QUALIFICATIONS
- Five years’ experience working in administration and/or management of planning and projects
- Five years’ experience serving in a leadership capacity in a comparably sized organization
- Extensive knowledge of Geographic Information System (GIS) mapping
SUPERVISORY RESPONSIBILITY
Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.
PHYSICAL REQUIREMENTS
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
