Job Title: Staff Accountant
| Reports to: | Director of Construction Services and Code Compliance |
| Job Group: | Non-Instructional Non-Bargaining |
| FLSA: | Exempt |
| Job Code: | 5101 |
| Salary Schedule: | PG26 |
JOB GOAL
Responsible for providing accounting and financial support for construction functions, including the evaluation of construction costs, developing information for use in benchmarking for future projects, and auditing and reconciling contracts, in accordance with District guidelines.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Review, audit, and reconcile construction manager pay applications for adherence to approved contract terms.
- Review construction-related professional services invoices for accuracy and adherence to approved contract terms.
- Provide accounting and auditing support for construction functions.
- Collaborate with District staff to acquire builder’s risk insurance for construction projects and the reporting of completed building costs.
- Collaborate with District staff to coordinate the departmental year-end financial close out.
- Assist and provide construction financial information as part of annual financial and/or operational District audits.
- Prepare various reports as required, including the Florida Department of Education Cost of Construction Reports.
- Provide construction industry cost analysis for the purpose of updating School Impact Fees and to support District construction projects.
- Reconcile direct purchases of construction materials; review and approve departmental purchase orders.
- Assist and provide oversight to third-party auditors for attestation of completed construction contracts.
- Update and monitor departmental budgets as required and determine ongoing budgets for projects in progress.
- Assist applicable District departments and staff with Request for Proposals (RFP’s) and Request for Quotations (RFQ’s) that directly affect Construction Services.
- Assist with the contract development process; review contract proposals and evaluate general conditions, labor costs, and labor burden; compare divisional costs to prior completed projects; review bids to ensure compliance with policies and procedures.
- Audit and monitor new school construction projects and work group projects to ensure contracts and subcontracts have been completed and contract parameters are met.
- Maintain required certifications, participate in professional development workshops and in-service training sessions as required, attend required meetings, and keep abreast of current trends, laws, regulations, and statutes.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of business accounting systems and construction project accounting systems
- Knowledge of Governmental Fund Accounting
- Knowledge of fund accounting and accounting business computer systems
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Ability to establish and maintain collaborative working relationships with all stakeholders
- Ability to work collaboratively with others and facilitate groups to consensus
- Ability to effectively engage in the problem-solving process
EDUCATION, TRAINING & EXPERIENCE
- Bachelor’s degree from an accredited institution in the field of Business Administration, Accounting, or related field
- Three years’ experience in governmental accounting and/or cash management
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- None
PREFERRED QUALIFICATIONS
- Master’s degree from an accredited institution in the field of Business Administration, Accounting, or related field
- Five years’ experience in governmental accounting and/or cash management
- Active member of the National Association of Construction Auditors (NACA)
- Valid Certified Construction Auditor (CCA) license or Construction Control Professional (CCP) license
SUPERVISORY RESPONSIBILITY
None
PHYSICAL REQUIREMENTS
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
