Job Title: Supervisor, Volunteer Programs

Reports to:Director of Communications
Job Group:Administrative


Job Code:1422
Salary Schedule:APT04


To effectively coordinate all phases of volunteer programs in accordance with federal, state and local guidelines. Provide opportunities for volunteer sites to improve volunteer recruitment and retention.


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.

Technical/Professional Knowledge

  1. Plan, coordinate, implement and/or maintain the RSVP and School Volunteer  Programs.
  2. Assure school, student, staff, volunteer safety through volunteer applicant screening for guilty plea(s) and conviction(s). Maintain integrity of volunteer approval database.
  3. Place RSVP and school volunteers.
  4. Write RSVP grant(s).
  5. Promote and secure community involvement as required by the programs.
  6. Design and implement an evaluation system for the RSVP and School Volunteer Programs.
  7. Plan procedures for collection of data for required federal and state reports.


  1. Provide the general public with information regarding the various aspects of volunteer programs.
  2. Interact with members of the community.
  3. Interact with AmeriCorps* VISTA projects and members.
  4. Communicate effectively, orally and in writing, with other professionals, volunteers and the community.
  5. Use effective communication strategies to interact with a variety of audiences.
  6. Maintain visibility and interaction with the Florida Department of Education.

Proactive Orientation

  1. Accept responsibility for annual program evaluation.
  2. Recruit RSVP volunteers for schools and community agencies and school volunteers for the School Volunteer Program.
  3. Develop business and community partnerships.
  4. Exercise proactive leadership on promoting the vision and mission of the District.
  5. Design, organize and implement training opportunities for volunteers and  volunteer coordinators.

Critical Thinking

  1. Plan and prioritize daily activities.
  2. Recommend program modification based on the results of the evaluation.
  3. Use technology effectively.
  4. Identify weaknesses and strengths in the RSVP and School Volunteer Programs.

Continuous Improvement

  1. Set high standards and expectations for self and others.
  2. Provide, organize and implement staff development in accordance with  program needs and requirements.
  3. Keep abreast of laws, regulations and policies in assigned area of responsibility.
  4. Assist school and District staff in keeping abreast of issues and requirements in  assigned area.
  5. Keep abreast of trends, developments and program changes related to  assigned responsibility.
  6. Participate actively in professional organizations.
  7. Assist schools in methods to engage the community in the educational process.


  1.     Promote and secure parent and community involvement in schools and community agencies.
  2. Use appropriate interpersonal styles and methods to guide individuals and  groups toward task accomplishment.
  3. Facilitate problem-solving.


  1. Coordinate the program equipment inventory process.
  2. Review and approve program expenditures of materials, equipment, staff travel and consultant services.
  3. Prepare or supervise the preparation of all required reports and maintain all  required reports.
  4. Manage the program’s budget.

Constancy of Purpose

  1. Plan volunteer recognition activities.
  2. Serve on district committees, councils and/or task forces in support of District  initiatives and priorities.
  3. Exhibit support for the District’s vision, mission, goals and priorities.
  4. Serve as a district representative at emergency shelters as determined by the Superintendent.
  5. Perform other incidental tasks consistent with the goals and objectives of this  position.


  1. Make and share decisions in a timely manner.
  2. Respond immediately to emergency situations.
  3. Act quickly to resolve personnel/volunteer placement problems.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Computer skills.
  • Ability to work with the public.
  • Exhibit leadership skills.
  • Ability to organize self, volunteers and volunteer coordinators.
  • Ability to prioritize.
  • Positive interpersonal skills.
  • Knowledge of grant writing.
  • Knowledge of public relations techniques.
  • Decisiveness.
  • Knowledge of the aging process.
  • Caring attitude.


  • Master’s Degree from an accredited educational institution.
  • Three (3) years of successful work experience in education or business.


  • Certification in Administration and Supervision, Educational Leadership, School Principal or Professional School Principal



Direct supervision of assigned personnel. Responsibilities include planning assigning and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.


Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.



  • General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Supervisor, Volunteer Programs;   EST: May 1, 2001;   REV: October 5, 2004;   Board Approved: October 5, 2004