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Benefit Dependent Verification

All employees and retirees who elect to enroll their spouse or dependent children in the District's group health plan (medical, dental or vision) are required to provide documentation verifying their dependent's eligibility for coverage under the District's group health plan.  Dependent verification requirements apply to all current employees/retirees, as well as employees/retirees experiencing a mid-year qualifying event. 

To verify your dependents, you must submit the required documentation as defined in the Dependent Verification Document Chart located under the Dependent Verification Forms button below.

As an employee/retiree enrolling your dependents (spouse or dependent child) in the District’s group health plan (medical, dental or vision), you are required to provide documentation for each covered dependent. It is your responsibility to ensure that your dependent meet, and continue to meet, the eligibility requirement.

Who qualifies as an eligible dependent under the group health plan?

The following dependents are eligible for medical, dental and vision coverage:

  • Legally married spouse
  • Children up to age 26 (your natural child, legally adopted child, stepchild, legal guardian or foster child)
  • Overage dependent child
  • Dependent children with disabilities

Click here for detailed information about who is eligible for coverage under the District’s group health plan.

What is the deadline to submit dependent verification documents?

You must submit the required documents by the close of business on the final date as defined below:

  • New Hire/Newly Benefit Eligible - Documents due within 30 days of benefits effective date.
  • Mid-year Qualifying Event - Documents due within 30 days of enrollment
  • Open Enrollment - Documents due November 7,2025
When must I notify CBIZ of a change in my dependent's status?

You are required to notify CBIZ within 30 days of a change in your marital status or a change in dependent’s status. Failure to notify CBIZ may result in you receiving a benefit under the group health plan that your covered dependents are not eligible to receive. Should this occur you will be required to repay the Board any premiums due or benefits received that you were not entitled to receive.

How do I submit documents to verify my dependent's eligibility?

Submitting Documentation:

  • You will upload the documents directly to the CBIZ platform when you are enrolling in benefits.
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