Job Title: Administrator, Special Projects
| Reports to: | Designated Superintendent Staff |
| Job Group: | Administrative |
| FLSA: | Exempt |
| Job Code: | 1452 |
| Salary Schedule: | APT09 |
JOB GOAL
Responsible for managing, planning, and coordinating activities of special projects in support of strategic initiatives and District-specific requirements. This includes ensuring compliance with all related rules, regulations, and policies.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Serve as project manager and lead the design, planning, implementation, and monitoring of special projects in support of strategic initiatives and/or needs of specific departments or reporting areas.
- Develop, implement, and monitor plans, goals, and objectives for special projects focused on achieving the District’s mission and Board priorities.
- Collect and analyze related data by conducting field investigations, surveys, demographic studies, or other appropriate research to gather required information.
- Research proposed programs and intended program outcomes and make recommendations to senior management regarding strategic plans and directions.
- Coordinate and ensure mandates and other requirements are prepared and disseminated as warranted; distribute project deliverables on time, within budget and at the required level of quality; evaluate project outcomes as established in the project plan.
- Oversee and monitor metrics of assigned projects to ensure successful and coordinated completion.
- Keep appropriate staff and stakeholders aware of project status and ensure effective communication channels are utilized appropriately.
- Oversee the work of staff and stakeholders as related to assigned projects as appropriate and directed.
- Maintain project documentation, including project plans, status reports, budgets and expenses, and other documentation as required.
- Keep apprised of existing and new federal and state laws, regulations, and statutes and recommend appropriate changes or additions to ensure District policies and procedures are in compliance.
- Respond quickly to emergency situations and serve as a district representative at emergency shelters as determined by the Superintendent.
- Perform other duties as assigned.
- NOTE: More specific job duties, responsibilities, and project timeframes may be outlined on a per project basis.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Ability to understand and interpret school board policies and federal, state, and local laws and regulations
- Strong analytical skills, including the ability to understand and use a variety of systems to analyze data and make data-driven decisions
- Ability to interpret complex data and communicate findings to superintendent’s staff
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Ability to establish and maintain collaborative working relationships with all stakeholders
EDUCATION, TRAINING & EXPERIENCE
- Bachelor’s degree from an accredited institution in the field of Education, Business, or related field
- Five years’ experience in project management or administration in appropriate field of operations
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- None
PREFERRED QUALIFICATIONS
- Master’s degree from an accredited institution in the field of Educational Leadership, or related field
- Five years’ experience in project management or administration in an educational environment
- Expertise in data analysis
SUPERVISORY RESPONSIBILITY
Varies based on assignment.
PHYSICAL REQUIREMENTS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
