Job Title: Buyer
| Reports to: | Senior Buyer |
| Job Group: | Non-Instructional Non-Bargaining |
| FLSA: | Non-Exempt |
| Job Code: | 5011 |
| Salary Schedule: | PG12 |
JOB GOAL
Responsible for performing specialized duties related to the procurement of material, supplies, equipment, and services. This includes providing support to departments regarding purchasing activities.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Purchase a variety of materials, supplies, goods, and services in compliance with local, state, and federal regulations.
- Perform solicitation activities for a variety of equipment, goods, and services to ensure competitive bids/proposals.
- Develop solicitation and contract provisions, clauses, templates, and forms that promote internal efficiencies and best practice standards.
- Conduct product evaluation in partnership with stakeholders and department team members.
- Conduct pre-bid conferences and bid openings with department team members.
- Prepare documents related to quotes, bids, proposals, contracts, and renewals in a systematic and auditable manner.
- Monitor vendor performance to ensure product and service standards meet district expectations and address issues and concerns when they arise.
- Tabulate quotes, bids, and evaluate request for proposals.
- Research existing bids and contracts from other entities and organizations to ensure a competitive and fair bidding process in compliance with local, state, and federal laws.
- Monitor purchasing card program to ensure compliance with District procedures and audit requirements.
- Review and process contracts submitted by schools and departments and prepare contracts for Board approval.
- Assist with developing evaluation methodologies, price proposal structures, and all aspects of contract formulation.
- Monitor cost center spending levels to ensure purchases are made within budget and in compliance with District policies, and federal and state statutes.
- Recommend appropriate contract types for the District’s various purchasing components.
- Train and support team members to ensure continuous improvement through each stage of the purchasing process.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Ability to create purchasing documents in a professional manner for distribution to internal and external stakeholders
- Ability to communicate effectively, orally and in writing, including electronic media
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Ability to establish and maintain collaborative working relationships with all stakeholders
EDUCATION, TRAINING & EXPERIENCE
- Associate degree in a business-related field from an accredited institution
- Three years of experience in government purchasing or related field
- Experience assisting in the development of bids, quotations, contracts, and/or request for proposals
- OR
- Any equivalent combination of experience and education which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
None
PREFERRED QUALIFICATIONS
- Bachelor’s Degree in Supply Chain Management, Business, Finance, Logistics, or related field from an accredited institution
- Broad range of material purchasing or experience working in for school district or government agency
- Advanced computer knowledge and proficiency in Excel and Microsoft office software, including but not limited to, pivot tables, VLOOKUPs, and formulas and other financial software programs
- Valid and current certification in Certified Public Purchasing Buyer, Certified Purchasing Manager, Certified Public Purchasing Officer, or NIGP Certified Procurement Professional
SUPERVISORY RESPONSIBILITY
None
PHYSICAL REQUIREMENTS
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors: The worker is subject to inside environmental conditions. There is protection from weather conditions but not necessarily from temperature changes.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
