Job Title: Data Entry Operator
| Reports to: | Site Administrator or Supervisor |
| Job Group: | School-Related Personnel |
| FLSA: | Non-Exempt |
| Job Code: | 6303 |
| Salary Schedule: | PG02 |
JOB GOAL
Responsible for performing advanced data entry and clerical duties necessary for the school or department to function efficiently and for providing general office support, including accurately entering and properly updating and maintaining records and data in accordance with established procedures.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Provide administrative and secretarial support with minimal direction while maintaining strict confidentiality in all aspects of work.
- Answer and screen phone calls and emails to provide information, transmit messages, direct inquiries, and provide direction to appropriate personnel.
- Gather and prepare documents, materials, and information for data entry and perform data entry tasks for all student data required by the State and Federal Department of Education (DOE) and the District.
- Perform numerous essential record-keeping tasks to organize and maintain information and filing systems, as instructed by District guidelines.
- Create, maintain, and verify accuracy of various reports and databases as requested.
- Compile and maintain accurate forms and records for all students in special programs or categories including, but not limited to, 504, Exceptional Student Education (ESE), and English Language Learners (ELL).
- Perform numerous essential record-keeping tasks as instructed by District guidelines to organize and maintain information and filing systems.
- Collaborate with multiple teams within the District including, but not limited to, administrators, teachers, Information Services, and Full Time Equivalent (FTE) staff to determine and maintain the accuracy of all data.
- Provide general office support, including preparing correspondence, scheduling, maintaining and ordering supplies, receiving and distributing mail, and other related activities necessary for the office to function efficiently.
- Establish, collect, organize, create, and maintain accurate data pertaining to assigned clerical tasks.
- Review documents, information, and databases for accuracy and inform administration of any errors or inconsistencies.
- Greet and check in visitors, assist with inquiries, and direct them to the appropriate areas as needed.
- Contact preparers of source documents to resolve questions, inconsistencies, or missing data.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Ability to establish and maintain collaborative working relationships with all stakeholders
- Ability to work collaboratively with others and facilitate groups to consensus
EDUCATION, TRAINING & EXPERIENCE
- High School diploma or General Education Degree (GED) from an accredited institution
- Two years’ experience of data entry or secretarial work in an office or school setting
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- None
PREFERRED QUALIFICATIONS
- Associate Degree from an accredited institution in the field of Business, Office Administration, or related field
- Three years’ experience of data entry or secretarial work in an office or school setting
- Bilingual in Spanish, written and oral fluency
SUPERVISORY RESPONSIBILITY
None
PHYSICAL REQUIREMENTS
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as light work.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
