Job Title: FTE Coordinator

Reports to:Manager or Sr. Manager, OTIS
Job Group:Non-Instructional Non-Bargaining


Job Code:5208
Salary Schedule:PG21


Responsible for performing data retrieval, extraction, translation, error resolution, and analysis on FTE date for the Florida Department of Education (FLDOE).


The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be construed as an exhaustive list of all duties and responsibilities required of those in this position.
  1. Oversee the verification, coordination, and transmission of data required by the FLDOE for all levels of reporting while establishing efficient processes, schedules, and timelines to ensure accurate and timely data and maximize FTE earned.
  2. Supervise, train, and delegate work to appropriate staff; and provide input regarding evaluations and employment of personnel.
  3. Analyze programming needs and make recommendations for system modifications to internal applications based on reporting requirements.
  4. Review, document, and make improvements to work-flow procedures of internal application systems and FLDOE reporting requirements.
  5. Analyze student, staff, and financial data for completeness, accuracy, conformance to federal, state, and district policies and procedures.
  6. Review program specifications and applications to ensure data transfer integrity and make change to streamline process, if necessary.
  7. Act as liaison between local, state, federal, and other governmental agencies, ensuring that district data is compatible and maintained in accordance with required FLDOE database formats.
  8. Coordinate with schools and support sites to improve the efficiency, accuracy, and value of data reported to state and federal agencies.
  9. Support the operation, application, and administration of software systems used in preparing and transmitting FTE data to applicable agencies.
  10. Coordinate with school administration and support staff to correct class size and other reporting errors to ensure compliance with local, state, and federal requirements.
  11. Oversee coordination and content of meetings and trainings to review any current, new, or updated federal, state, and local district reporting requirements and processes with all relevant stakeholders.
  12. Assist in establishing and maintaining security and confidentiality protocols for all data maintained and warehoused by District.
  13. Create and maintain contacts with other school districts and educational associations for the development and implementation of new educational practices and processes that help improve efficiency and effectiveness of district operations.
  14. Perform other duties as assigned.


Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Knowledge of federal, FLDOE, and local district reporting requirements, regulations, and procedures
  • Knowledge of the operation and application of administrative software systems in support of district end-user requirements and established district programs and operations
  • Ability to interpret data and make strategic decisions
  • Ability to work collaboratively with others and facilitate groups to consensus
  • Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
  • Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
  • Excellent time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes
  • Ability to establish and maintain collaborative working relationships with all stakeholders


  • High School Diploma or General Education Degree (GED) from an accredited institution
  • Seven years’ experience with data reporting requirements
  • OR
  • Associate degree from an accredited institution in the field of Computer Science, or related field
  • 5 years’ experience with data reporting requirements
  • OR
  • Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position 




  • Bachelor’s degree from an accredited institution in the field of Technology, or related field
  • Two years’ experience in a supervisory role


Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.


Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as light work.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands/fingers to handle, or feel; reach with hands and arms. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.


Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.


General office equipment, including personal computers, fax machines, copiers, telephones, etc.


Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.

Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

FTE Coordinator;   EST: February 6, 2018;   REV: April 19, 2022;   Board Approved: April 19, 2022