Job Title: Legal Services Specialist
| Reports to: | Director of Legal Services |
| Job Group: | Non-Instructional Non-Bargaining |
| FLSA: | Exempt |
| Job Code: | 5358 |
| Salary Schedule: | PG26 |
JOB GOAL
Responsible for providing legal services support in the areas of public records compliance, investigations, legal document preparation, records management, and legal process administration. Assists with the review, collection, and management of information related to legal matters while ensuring compliance with applicable laws, policies, and procedures.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Maintain organized legal files and ensure compliance with records retention requirements.
- Support attorneys or leadership with case preparation, including compiling exhibits, timelines, and supporting documentation.
- Process public records requests in accordance with Chapter 119, Florida Statutes, including identifying, collecting, reviewing, and organizing responsive records.
- Apply statutory exemptions and perform legally compliant redactions consistent with Family Educational Rights and Privacy Act (FERPA), Florida law, and District guidelines.
- Draft clear, well-structured legal correspondence, memoranda, and reports based on underlying documents, investigative materials, and applicable law.
- Assist legal counsel with responding to questions regarding legal processes.
- Review and analyze documents to produce accurate written work product.
- Assist with preparation of documentation for Title IX investigations and responses.
- Assist with preparation of documents for hearings, litigation, and administrative proceedings, including Truancy Court.
- Maintain a detailed and up-to-date database.
- Perform other duties as assigned.
MINIMUM REQUIREMENTS
KNOWLEDGE, SKILLS & ABILITIES
- Working knowledge of Florida public records law and student privacy requirements
- Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms
- Attention to detail and accuracy in reviewing and redacting documents
- Ability to manage multiple deadlines and prioritize competing tasks
- Excellent time management skills and ability to organize, prioritize, and manage work assignments in an efficient manner and within established timeframes
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook
- Proficiency in Adobe Acrobat, including document review and redaction
- Proficiency in legal research platforms (Westlaw, LexisNexis)
EDUCATION, TRAINING & EXPERIENCE
- Associate degree from an accredited institution
- Minimum of 2-4 years of experience in a legal, compliance, or administrative role
- OR
- Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position
CERTIFICATES, LICENSES & REGISTRATIONS
- None
PREFERRED QUALIFICATIONS
- Bachelor's degree from an accredited institution in the field of Legal Studies, or related field
SUPERVISORY RESPONSIBILITY
None
PHYSICAL REQUIREMENTS
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls require exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
PHYSICAL ACTIVITY
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to sit, talk, and hear; stand and walk; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, and the ability to adjust focus.
WORKING CONDITIONS
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
MACHINES, TOOLS, EQUIPMENT
- General office equipment, including personal computers, fax machines, copiers, telephones, etc.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be established by the District.
Performance of the job will be evaluated in accordance with provisions of the School Board’s policy on evaluation of personnel.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pasco County Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
